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Policies / Handbooks

Promote harmony, prevent hostile environment by adding civility policy to your handbook

07/13/2011
Few reasonable employees like working in an unpleasant environment where co-workers call each other names and generally treat each other with disrespect. They may, however, ignore such conduct to avoid rocking the boat. But supervisors who don’t put a stop to it risk a hostile environment lawsuit. That’s why you should consider adopting a civility policy that demands employees treat each other with respect and bans insults and other boorish behavior.

Key to beating lawsuit: Belief worker broke rule

07/13/2011
Employers that can show they fired an employee for violating a company policy will generally win any subsequent lawsuit—if they can show they reasonably believed that’s what happened. It doesn’t matter if later it turns out the employer was wrong.

Check your web policies: NLRB looks at employee Facebook posts

07/13/2011
Facebook and other social net­working web sites are signifi­cantly changing the way people com­mu­ni­cate—and that communication isn’t always merely personal. Em­ployees sometimes post comments criticizing their jobs and employers. Tempting though it may be, think twice before punishing employees for online behavior that you think maligns your organization.

FMLA policy: How do I draft it if few are eligible?

07/13/2011
Q. Our company has 250 employees in eight states, but we have FMLA eligible employees in only one state. As I rewrite our employee handbook, I will include the mandatory FMLA language. However, I would like some input on what type of policy, if any, to include for non-FMLA eligible employees.

The cure for FMLA pains … a Cancun vacation?

07/08/2011
Ever wonder if your employees out on FMLA leave are really sitting on a beach sipping a drink with a little umbrella in it? If you think employees are violating your policies, what can you do? One court ruled last month that you can fire such an employee … but first make sure you have the right policies in place.

Got off-site workers? Heed these 6 important legal risks

07/07/2011
Beyond choosing the right positions for telework, employers must address important legal issues before adopting a telecommuting policy. Be prepared to consider how such a policy will be affected by the Fair Labor Stand­­ards Act, OSHA, the ADA, workers’ compensation rules, privacy concerns and tax laws.

Can we ban personal cell phones at work?

07/04/2011
Q. Almost all our employees carry personal cell phones and seem to be calling or texting during work hours. Can we require them to put their phones in their lockers at the beginning of their shifts?

The EEOC, maximum leave policies and the new ADA amendments

06/30/2011
The EEOC is getting serious about helping disabled Americans. In early June, the agency held a public meeting on the use of leave as a reasonable accommodation. That move came just two weeks after the agency put its new ADA Amendments Act (ADAAA) regulations into effect.

Think twice before setting ‘English-only’ rule; courts view complaints as protected activity

06/30/2011
Don’t try to prevent employees from speaking languages other than Eng­lish at work, especially when they’re chatting among themselves. Unless you have a good business reason for banning other languages, courts will likely see the practice as discriminatory.

Switching from traditional leave to PTO? 7 questions to ask

06/29/2011
As you manage the scheduling head­­aches that come with summer vacations, it may be time to entirely reconsider how you handle employee leave. One option: Switch from a traditional time-off program to a paid time off (PTO) bank. Before you make the switch, you’ll ask some basic questions: