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Policies / Handbooks

Don’t use attendance policy to avoid accommodations

09/01/2007

While attendance is an important goal, refusing to allow disabled employees some leeway is a sure way to the courtroom. Before you adopt a strict no-excuses tardiness policy, make sure you consider the special problems disabled employees may have. You can’t just declare that being on time is an essential function of every job and leave it at that …

Supreme Court to hear Florida FedEx drivers’ discrimination case

09/01/2007

The U.S. Supreme Court has agreed to hear an Age Discrimination in Employment Act (ADEA) case involving FedEx drivers. Employees in three states, including Florida, filed an ADEA suit against FedEx, citing policies designed to “drive out older workers” …

Must we let workers on FMLA leave use sick leave?

09/01/2007

Q. Our policy states that sick leave is available to employees who are scheduled to work but unable to do so due to illness or injury. It’s not available to employees who are on (FMLA) leaves of absence because—due to the leave—they’re not scheduled to work. In other words, we don’t allow employees on FMLA leave to take paid sick leave. Do we have to? —S.B., Pennsylvania …

Required time limit for job postings?

09/01/2007

Q. We post all open positions on our web site. Is there a law (or at least a guideline) that requires jobs be posted for a certain period? We post most jobs for five days, but leave them posted for 10 days if it’s a position for which we have few minorities apply. No one knows why. Should we continue? —D.M., Missouri …

Any requirement to pay out or roll over unused sick leave?

09/01/2007

Q. Our policy provides employees with five days of paid sick leave each year. If workers do not use all this time off, are we required to pay them for that time or roll it over to the next year? …

Q&A: Thanks for the two-Week notice … Now clean out your desk

09/01/2007

Q. If an employee resigns and gives two weeks’ notice, can the employer tell the worker that he or she is not needed for the two weeks and avoid paying the person for that time? …

Do workers read policy changes? Collect proof the right way

09/01/2007

Suppose your organization decides to alter its retirement plan. You shoot out an e-mail about the change, but fail to secure written proof that employees have read and understand the modifications. Three months later, an employee retires based on promises made in the old retirement plan, resulting in lost pension dollars. He sues, saying he never got wind of the retirement-plan change. This true story occurs surprisingly often in U.S. workplaces …

Clear Work Rules—Like a No-Lying Policy—Help Employers Beat Unemployment Comp Claims

09/01/2007

One of the most important moves Pennsylvania employers can make to cut unwarranted unemployment compensation liability is to establish clear work rules. Those rules should include a requirement that all employees act honestly. Explain to all employees that violating the honesty rule is grounds for termination …

Plan now to reduce impact of flu pandemic in the workplace

09/01/2007

It’s a doomsday scenario worthy of a movie: A virus spreads around the globe, killing millions and sending millions more to hospitals. Panic ensues, infrastructure breaks down and commerce comes to a halt. But this isn’t a scriptwriter’s invention. Many scientists believe this nightmare is only a matter of time—when the next influenza pandemic hits. What should businesses do to prepare for a pandemic? Employers must be proactive and consider how they will sustain their operation in truly trying times …

Drug testing: Minimize lawsuit risk with smart policy

09/01/2007

You have the right to demand a drug-free workplace, but employees also have reasonable rights to privacy. That’s why drug testing and substance-abuse prevention programs carry big-time legal risks if they’re not managed properly. Employers can safely administer drug testing before hiring someone, during a fitness-for-duty test and after a preventable accident …