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Policies / Handbooks

Log all discipline, track it by type & offense

12/09/2008

It goes without saying that you should enforce your rules fairly. That’s why you must track every disciplinary action and make a clear record of why each employee earned his discipline. Later, when one of those employees claims the real reason he was fired was due to age, sex or some other protected classification, you can show that wasn’t the case.

Follow up on every harassment complaint

12/09/2008

The best way to prevent a lawsuit is to promptly respond to every harassment complaint you receive from employees. Conduct a thorough investigation, reach a conclusion and document that you followed up and found no further problems. Be especially sure to show how you counseled or disciplined the harasser…

It’s OK to ban prescription drugs if you have genuine safety concerns

12/09/2008

Employees who take certain prescription drugs for legitimate medical conditions may be unable to work safely if their jobs involve heavy machinery, split-second judgment or the ability to remain alert. If that’s the case, it’s not disability discrimination to ban employees from working while on those medications.

Stop ‘who said what’ lawsuits: Draft policy disavowing oral pay agreements

12/09/2008

Oral agreements concerning compensation and bonus payments can be enforced in court, and that can lead to tricky “who said what” legal problems. Those are problems you can easily prevent with the help of good legal counsel.

With flu season approaching, can we force employees to stay home from work?

12/09/2008

Q. Flu season is coming and we are concerned. If employees have the flu or show flu symptoms, can we require them to stay home long enough to make sure they are no longer contagious? Would we have to pay them for time away?

Encourage organ donations by offering extra days off

12/08/2008

Offering an extra three to 30 days of paid leave to employees who donate bone marrow or organs could improve your organization’s reputation as a company that cares about its community. Less than half of 1% of those who register as potential donors will ever be called to give, so the benefit will cost your organization very little.

Yes to Christmas tree and no to menorah does not religious discrimination make

12/08/2008

Your company probably put up a Christmas tree to brighten the workplace during the holiday season. And it is also possible that an employee suggested it might be nice to put up other symbols of the season, such as a menorah. If you rejected that suggestion, should you worry that you’ll be ringing in the New Year with a religious discrimination lawsuit?

In search of the elusive ‘Abercrombie look’

12/08/2008

Dulzia Burchette, a black former saleswoman for the preppy-glam Abercrombie & Fitch clothing store chain in New York City, is suing the Ohio-based retailer for racial discrimination.

Can we regulate breast-feeding at work?

12/08/2008

Q. Does our company have to permit new moms to nurse at work?

You can apply rules more stringently to employees with greater responsibility

12/04/2008

Do you sometimes worry that every decision you make about an employee’s rule-breaking must be absolutely fair and that there is only black and white, but no gray? If so, rethink that idea.