Policies / Handbooks

Is English-only OK? We can’t understand what Hispanic workers are talking about

02/09/2010

Q. We have a number of Spanish-speaking employees. We can’t tell, but we suspect they sometimes make inappropriate comments in Spanish about our clients and other employees. Can we require these employees to speak only English when at work?

How can you rein in rogue ‘early clockers’?

02/05/2010

Do you have employees who clock in before their shift starts, then stand around drinking coffee for a half-hour? How can you cut down on this “on-the-clock-but-standing-around” time? …

Sued? Consider impact of treating co-workers poorly

02/01/2010

One unhappy employee may not have much of an effect on your organization, even if she sues. But watch out! Handle the lawsuit poorly and you could see litigation grow as co-workers join in.

Drafting an auto-use policy? Here’s a crash course

01/25/2010

If your employees travel on company business, use company cars or rent cars for business, make sure you have an auto-use policy that makes it clear that zany antics, such as one employee’s 600-mile detour to Dixie, fall outside the scope of employment …

Company Records: What to Keep, What to Dump

01/25/2010

A records retention schedule ensures that an organization keeps the records it needs for operational, legal, fiscal or historical reasons, and then destroys them when they’re no longer useful. You may base your records retention schedule on your own experience and research of legal mandates or on what other companies are doing. Whatever your method, […]

How should we prohibit texting while driving?

01/22/2010

Q. I saw in the paper last week that texting while driving is no longer allowed in North Carolina. Should my company have a policy regarding this?

Checking up on sick workers: The 6 do’s and don’ts

01/18/2010

You probably don’t check up on most employees who call in sick because they do it infrequently and most likely are being truthful. However, every organization has its share of workers who abuse sick-leave policies. No state or federal laws regulate how employers can handle workers who call in sick. But beware: Going too far to ferret out shirkers could invite discrimination and harassment claims, and unnecessarily damage morale.

Can I regulate how our e-mail system is used for union matters?

01/14/2010

Q. Can I prohibit an employee from using the company’s e-mail system for union-organizing purposes?

Do we need new record-retention rules now that the Ledbetter law has been enacted?

01/13/2010

Q. I keep hearing that the Ledbetter Act means we may need to hold onto documents about employees beyond our current retention policies. What do we need to do to make sure our document-retention policies comply with the law?

Of course you have an anti-harassment policy; now make sure all your employees can use it

01/12/2010

Your organization probably has policies prohibiting sexual harassment, and you probably offer training for supervisors and employees alike on how the policy works. But that simply isn’t enough. You should have multiple ways for employees to report sexual harassment. The more ways you provide, the more likely a court will conclude that an employee who failed to report the harassment was acting unreasonably.