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HR Management

Must you provide employees with printed copies of annual reviews?

07/01/2008
Q. We have a supervisor who does annual review meetings with his employees, but doesn’t give them a printed copy. He told our HR department that he keeps the reviews at home and doesn’t want to give us copies. Must we retain copies in our official employee file? — A.R., Minnesota …

How long must we retain employee records?

07/01/2008
Q. How long should a company keep its basic employment records once an employee has been terminated? …

Can emergency contact info be mandatory?

07/01/2008
Q. We’re cleaning up our personnel files and updating emergency contact information. Some employees don’t want to provide their contact information. Is it legal for us to require them to give it to us? …

Hand Out Paychecks in Most Efficient, Legally Safe Way

07/01/2008

Putting paychecks (or pay stubs) in employees’ hands is a basic HR chore: No glory, but it must be done right. What’s the best way to do it? HR specialists around the country chimed in on this topic. Here are some of their best ideas … 

Deflecting cupid’s arrow: Should you even try to prevent interoffice dating?

07/01/2008
Office romances may start off hot, but they can quickly cool down into disputes, hard feelings and even lawsuits. Don’t put a complete ban on romantic relationships between any co-workers. It’s unrealistic and impossible to police. Instead, prohibit dating between employees who report directly to one another …

Can we require time off as theft-Prevention measure?

07/01/2008
Q. As a theft-prevention measure, we require all employees with check-signatory power to take a 40-hour work period off every year. Can we require those employees to use accrued leave, such as vacation? Or, do we have to give them an extra paid week off? — P.B., Oklahoma …

Don’t count on vague leave language to limit care for employees’ family members

07/01/2008
The California Legislature concluded back in 1999 that employees should be able to use any sick leave their employers provide to care for sick family members—whether or not the employers’ policies allow them to do so. Employers can’t skirt that entitlement by not using the term “sick leave” or otherwise creating policies that are hard to pin down …

Make sure bosses tell employees how to report harassment

07/01/2008
Have your supervisors and managers kept up with the changes by regularly reminding all employees—new and old—how they can report alleged sexual harassment? If not, you need to set up a training schedule. It’s the best way to ensure no employee will come out of left field with a sexual harassment complaint, take it to court—and win …

Loved, lost: Crafting effective workplace dating policies

07/01/2008
Many companies that otherwise permit co-workers to date draw a bright line that prohibits managers from being romantically involved with those who report to them, either directly or indirectly. There are many good reasons for such a prohibition … Consequently, many companies maintain strict nonfraternization policies between supervisors and subordinates.

You aren’t required to launch a perfect investigation

07/01/2008
Employers know they have to investigate sexual harassment complaints. It’s the only way to avoid liability in some sexual harassment cases. But your investigation doesn’t have to be perfect—just prompt and reasonable …