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Employment Law

Can we cap how much vacation can accrue?

12/04/2009

Q. Our vacation policy caps the amount of vacation employees can earn at 250 hours. Employees can’t earn any more until the vacation balance falls below that level. Does this violate California’s law on accruing vacation?

SAD but true: A window may be ADA accommodation

12/04/2009

As winter approaches, it’s getting dark sooner each day. And with the darker season comes struggles for employees who suffer from Seasonal Affective Disorder (SAD), a form of depression in which a decrease of natural light triggers a mood disorder. So does that mean you may have to offer SAD sufferers a workspace near sunlight? Quite possibly, as a recent court ruled, “Natural light may be a medical necessity.”…

Wellness programs: Does your health-risk questionnaire violate the new genetic-bias law?

12/04/2009

It’s time to take a fresh look at the health questionnaires you hand out to employees as part of your wellness program. New federal regulations that prohibit discrimination against people with congenital medical conditions mean employers and health benefits providers must immediately review health risk assessments (HRAs) to make sure they don’t ask employees to reveal protected information.

Have those who do the hiring also do the firing

12/04/2009

Here’s one of the easiest ways to reduce your chances of losing a race discrimination lawsuit: Make sure the same person or group who chose to hire an employee in the first place also makes the decision to terminate her. That makes it much harder for the employee to show she was fired for a discriminatory reason.

North Carolina Supreme Court rules: No unemployment with voluntary early retirement

12/04/2009

Employees who decide to accept their employer’s offer for early retirement can’t also collect unemployment compensation. So said the North Carolina Supreme Court in a decision based on a simple concept: The employee would still have a job if he or she hadn’t chosen instead to take the enhanced retirement benefits offered as an incentive to leave early.

Can an employee collect workers’ comp and then sue us for more?

12/04/2009

Q. One of our employees suffered a job-related injury. Now she’s trying to sue us in court for damages following mediation in which she settled her workers’ compensation petition by accepting permanent total disability (PTD) benefits. Can she do that?

Can we make employees or applicants pay for medical examinations?

12/04/2009

Q. Under what circumstances, if any, can an employer require an applicant or employee to pay for his or her own medical or physical examination?

IRS to audit 6,000 firms to test employment tax compliance

12/03/2009

Starting in February 2010, the IRS will begin to audit 6,000 randomly selected employers to give the agency a snapshot of employment tax compliance in the United States. The audits will stretch across all industries and company sizes, and will focus on employment tax issues ranging from payroll taxes to independent contractor status to executive compensation.

Taming the paper tiger: What to keep—and for how long

12/03/2009

Some HR departments are notorious for keeping every stack of paper indefinitely, while others fail to keep enough. Neither approach is acceptable, and it’s up to you to maintain a happy medium that complies with the law. Proper record-keeping is one of an HR professional’s core duties. Knowing what legally must be kept and for how long are important aspects of that duty.

Tell harassment victims: Report any retaliation

12/03/2009

Even an exhaustive investigation into sexual harassment allegations may not provide enough information to conclusively determine whether harassment actually occurred. That doesn’t mean you can forget the whole thing. Instead, you must explain to the employee who reported the problem what steps you did take. And you must urge her to report any action she believes is retaliation.