Payroll

Taxable fringes or legitimate business expenses?

07/17/2014

Q: As a condition for an employee to travel, the company has agreed to pick up expenses he incurs to board his dogs. He’s submitted receipts along with his expense report. Are these payments acceptable business reimbursements or taxable income?

401(k) plans must recognize same-sex spouses

07/16/2014

The fallout from the U.S. Supreme Court’s 2013 U.S. v. Windsor decision continues to percolate. The IRS now says that 401(k) plans that define marriage and spouses in terms of heterosexuality must be amended to define those terms in a gender-neutral way.

When the IRS makes a mistake, what do we do?

07/15/2014

Q: We received a Notice of Levy for an employee on Form 668-A (ICS). It says it’s to collect a CIVPEN tax, and doesn’t allow the employee any exemptions. It also doesn’t tell us how much to withhold per pay period. The IRS can’t take all of this employee’s money, can it?

State by State 2014 Short-Term Child-Care Leave Laws

07/09/2014

Here’s a chart with a summary of state laws and local ordinances on paid and unpaid short-term leave laws.

Bring the dog days of summer to heel

07/08/2014

Dog days of summer slowing you down? You can keep cool by keeping busy. Take some time now to make sure your Payroll i’s are dotted and your t’s are crossed.

DOL audits: What to expect when you’re expecting one

07/07/2014

Wage-and-hour investigations have become more complex, according to Corey Walton, a community outreach and resource planning specialist with the U.S. Department of Labor’s Wage & Hour Division. His best advice: Stay in touch with your investigator.

Act this month to dodge penalties for W-2 problems

07/03/2014

Procrastinators beware: Aug. 1 is rapidly approaching. That’s when penalties more than triple, from $30 to $100 per form, up to $1.5 million, for these W-2 indiscretions: failing to file 2013 W-2s in the first place or filing incorrect 2013 W-2s that you haven’t yet corrected.

July 2014: Employer’s business tax calendar

06/30/2014

This is your monthly guide to critical payroll due dates.

How is responsibility for withholding apportioned?

06/27/2014

Q: What’s the employer’s liability if, due to a mistake in entering the number of withholding allowances from an employee’s W-4 form into the payroll system, less than the requested amount was withheld?

DOJ nixes sharing Form I-9 with outside vendors

06/26/2014

Sharing employee information among company departments, and even with outside vendors, usually makes life easier for you and your employees. However, in response to an inquiry, the DOJ concluded that an employer that sought to share employees’ Form I-9 or E-Verify information with a paycard vendor may be violating the immigration laws.