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Payroll

Let the sun shine: Daylight Saving Time begins in March

02/06/2013
Daylight saving time begins at 2 a.m., March 10. Graveyard-shift workers, there­­fore, will actually work only seven hours that day.

Time traps when employees clock in before shift starts

01/29/2013
Q. Some of our employees punch in 30 minutes before their shifts are scheduled to begin, and by doing so, they’re racking up overtime. They’ve been told many times not to do this, but they don’t listen. Do we have to pay them for the time after they clock in but before their shifts begin?

Result is costly for taxpayer who chose wrong FedEx service

01/25/2013

Timely mailing is timely filing. This “postmark rule” applies to documents sent to the IRS or Tax Court via the U.S. Postal Service, and to certain services provided by IRS-designated private delivery services. Warning: If you’re going to use a private delivery service, be sure that the IRS has sanctioned that particular service.

IRS issues more Medicare FAQs

01/24/2013
Along with the proposed regulations on the 0.9% additional Medicare tax, the IRS has updated and supplemented its questions and answers regarding this new tax. The latest FAQs stress that the additional tax applies per employee.

Employee health benefits notification begins March 1

01/23/2013
The Affordable Care Act health care reform law requires you to provide current employees and new hires with a notice regarding health insurance coverage, beginning March 1.

For pay statements, does ‘total hours worked’ include vacation and PTO?

01/22/2013
Q. We realize that California requires pay statements to show “total hours worked,” but we’re confused about what exactly this means. Does this include vacation or paid time off that employees have earned?

Employers have leeway in docking exempts’ pay

01/18/2013
Employees must receive a guaranteed salary of $455 a week and perform exempt duties to be exempt from the Fair Labor Standards Act’s minimum wage and overtime provisions. But that doesn’t mean you can never dock their pay.

Proposed regs clarify the new 0.9% additional Medicare tax

01/15/2013
Under the IRS’ recently issued proposed regulations, beginning this year, many employees will pay an additional 0.9% in Medicare taxes, for a total tax rate of 2.35%. Reminder: Employers don’t match this additional tax.

Should we allow employees to use DOL’s timekeeping app for smartphones?

01/09/2013

Q. We have heard that the U.S. Department of Labor has issued a timekeeping app that allows employees to track their time on smartphones. Should we permit employees to use this in our workplace?

Self-insured plans, HSAs, HRAs must pay research fees

01/09/2013

To determine what works in providing medical care, the Affordable Care Act health care reform law created the Patient-Centered Outcomes Research Institute (PCORI). For seven plan years, PCORI will be funded with fees on plan sponsors of self-insured plans, including retiree-only and COBRA plans. Now comes news that sponsors of insured plans that offer employees health reimbursement arrangements (HRAs) and certain health flexible spending accounts (FSAs) must also pay fees.