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Ask the Attorney Archives

Health insurance: Can we charge smokers an extra $20 per month?

08/06/2012
Q. We are in the process of introducing a wellness program in which people who do not smoke are able to pay $20 per week less than those who do. We will continue to provide individual coaching for those that do smoke, including voluntary participation in Aetna’s HealthyRoads Quit and Fit Program with up to six weeks of nicotine replacement therapy at no cost to the employee. No one will be threatened with termination or discipline if they smoke. Do we have to offer the reduction in the premium to those who are in the process of attempting to quit using the Aetna program or do we have to wait for results? What about the perpetual nicotine user who just can’t quit and h as doctor certification of such? Appreciate any guidance. – Terry, N.J.

Employee is unable to sign timesheet–how do we handle it?

07/24/2012
Q. If an employee is not available to sign his or her timesheet, can the supervisor sign the employee’s name and include the supervisor’s initials and a comment stating that the employee is not available to sign? — Irene, Texas

Can we prohibit employees from working a second job?

07/24/2012
Q. We have an employee who works a second job. He left work at lunch and went to a clinic because he didn’t feel good. When he came back two-and-a-half hours later, he said he was leaving because the doctor told him to go home and sleep for a couple of days. I told him that if his second job interfered with his primary job, he may have to give the second job up. Was I wrong to tell him that? – Patsy, Texas

Why is a state child support agency asking for info on an ex-employee?

07/24/2012
Q. Our company got a letter from the Department of Child Support Services asking for information regarding a former employee’s employment, income and health insurance. What is this for? Is this to provide medical coverage for dependents? – Anonymous, California

Do we have to give employee’s file to a local district attorney investigator?

07/24/2012
Q. I had a visit from an investigator for a local district attorney. She was investigating a former employee of ours and asked for information contained in the employee’s file (application, resume, etc.) Do I have any liability giving it to her or should I wait for a subpoena? The investigator said our company is not a focus of the investigation, but it would be best if we cooperate willingly. – Bill, New Jersey

Does new hire’s ‘introductory period’ affect at-will status?

07/19/2012
Q. Can you direct me towards information regarding new employee introductory periods and what impact this may have on “at-will” or any other employee classification? — Tim Hodnett, AR

Unpaid overtime: Can supervisor be held personally liable?

07/16/2012
Q. If we have an hourly employee who works unauthorized overtime, and my supervisor refuses to address the issue, can I be held individually liable for unpaid wages and related damages? – Becky, Virginia

We think an employee qualifies for FMLA, should we request certification?

07/16/2012
Q. When an employee requesting FMLA submits vague provider documentation regarding their serious health condition but the employer has knowledge that the condition would qualify under FMLA as well as ADA, should the employer request written verification from the provider?  And, how much information should HR share with the employee’s supervisor without violating the employee’s request for privacy? – Kathryn, NY

What counts as an ‘outside’ salesperson who’s exempt from FLSA?

07/13/2012

Q. My question is twofold. We have a newly hired salesman who spends most of the time in the office. He does most of his sales over the phone or email. He is able to take his company-provided laptop home. He is employed as a salaried employee. We have not set up a commission schedule as of yet; he needs to prove he can sell first.  I have been reviewing the wage payment requirements for Outside Salespersons and Commissioned Salespersons. Under the rules for Outside Salesperson he must: (1) Primarily make outside sales; (2) Work regularly away from the office; and (3) Obtain contracts for services.  Under the rules for commissioned salesman under section 7i of the Fair Labor Standards Act, he must: (1) Be an employee; (2) Be paid a regular rate in excess of 1.5 times the minimum wage for every hour worked; and (3) More than half of his earnings in a period must be commissions on services. I’m trying to find out how this applies to our specific situation, now and in the future.  Can you please let me know if we are paying him correctly now as a salesman, and if he goes to commission only, should he still be paid if he gets no commission in a biweekly pay period? – Lisa, California

Can customer service reps be considered exempt employees?

07/13/2012
Q. We are an independent insurance agency. All of our employees are on salary or salary plus commission. A number of the salaried employees are customer service reps. They process renewals, cancellations, claims, etc. They are licensed by the state and are required to get CPE credits to keep their licenses. Is this enough of a case to make them exempt employees? We do occasionally make pay adjustments based on an hourly rate, i.e. unpaid time off and overtime for extra time worked. – KSL, Wisconsin